Job Description

Position Summary

The Flagler Museum is seeking an experienced, organized, and detail-oriented Finance Manager / Senior Accountant to support the accounting and financial functions of the Museum.

The Finance Manager / Senior Accountant works under the supervision and direction of the COO and is responsible for the day-to-day management of the Museum's accounting functions. The position plays a key role in ensuring accurate accounting, timely completion of monthly and year-end close processes, compliance with nonprofit accounting standards, and effective internal controls.

The Finance Manager / Senior Accountant provides day-to-day supervision and guidance to Finance staff and is responsible for ensuring accounting activities, reconciliations, and financial procedures are completed accurately and timely in accordance with established Museum policies and procedures and under the oversight of the COO.

This is a hands-on position requiring strong technical accounting skills, sound judgment, and the ability to review, reconcile, and analyze financial activity across the organization. The successful candidate will combine attention to detail with the ability to identify and resolve accounting issues, improve processes, and maintain the accuracy and integrity of the Museum's financial information.

Essential Duties & Responsibilities

Accounting & Month-End Close

• Manage and coordinate monthly and year-end accounting close processes.
• Maintain the general ledger
• Prepare and review journal entries, accruals, and month-end adjustments.
• Prepare and review balance sheet and general ledger account reconciliations.
• Reconcile bank, investment, credit card, and other financial accounts.
• Review revenue, expense, asset, and liability activity for accuracy, appropriate classification, and proper accounting period.
• Research and resolve accounting discrepancies and reconciliation differences.
• Maintain appropriate supporting documentation for general ledger activity.
• Ensure accounting transactions are recorded accurately and in accordance with Generally Accepted Accounting Principles (GAAP) and applicable nonprofit accounting standards.

Accounting Operations & Staff Oversight

• Provide day-to-day supervision, guidance, and review of the Finance Assistant
• Oversee accounts payable, accounts receivable, daily revenue, deposits, and cash receipt accounting processes.
• Review accounting transactions for appropriate coding, documentation, authorization, and accuracy.
• Monitor accounting workflows and established closing schedules to ensure transactions are processed accurately and timely.
• Review work prepared by Finance assistant, including assigned reconciliations and supporting schedules.
• Serve as the primary escalation point for accounting discrepancies, vendor issues, and reconciliation differences.
• Escalate material or unusual transactions, control concerns, and significant accounting matters to the COO.

Audit & Compliance

• Coordinate accounting preparation for the Museum's annual financial statement audit in collaboration with the COO.
• Prepare and review audit schedules, reconciliations, and supporting documentation.
• Coordinate responses to auditor requests and assist with resolution of accounting questions.
• Support preparation of the Museum's annual IRS Form 990 and other required financial filings.
• Implement and monitor accounting controls and procedures established by the Museum.
• Support implementation of recommendations resulting from audits and other financial reviews.

Financial Systems & Process Improvement

• Maintain the integrity of the Museum's accounting system and related accounting processes.
• Support implementation and optimization of accounting and financial systems.
• Evaluate accounting workflows and recommend improvements to strengthen efficiency, accuracy, documentation, and internal controls.
• Maintain documentation of accounting procedures and processes.
• Assist with development and implementation of Finance department procedures.

Financial & Organizational Support

• Operate under the supervision and direction of the Chief Operating Officer in carrying out the Museum's accounting functions.
• Provide accounting information, schedules, reconciliations, and analysis to the COO as requested.
• Support the COO in maintaining appropriate accounting procedures and internal controls.
• Assist department managers with accounting questions, transaction coding, and established financial procedures.
• Support accounting and reconciliation of capital projects and fixed assets.
• Assist with special projects and organizational initiatives as directed by the COO.

The Finance Manager / Senior Accountant reports directly to and operates under the supervision and direction of the Chief Operating Officer. The position manages the Museum's day-to-day accounting activities within established policies, procedures, internal controls, and authority delegated by the COO.

The Chief Operating Officer retains overall oversight and responsibility for the Museum's financial management, including budgeting, financial planning and forecasting, cash management, banking and investment relationships, endowment oversight, financial policies, and financial reporting to Museum leadership and the Board.

Material accounting matters, unusual transactions, significant control issues, and matters requiring financial or organizational authorization must be referred to the Chief Operating Officer in accordance with Museum policies and established approval authority.

Qualifications

Required

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum five years of progressive accounting experience.
• Strong knowledge of GAAP and financial accounting principles.
• Demonstrated experience with general ledger accounting, journal entries, reconciliations, and month-end close.
• Experience supporting annual financial statement audits.
• Strong Microsoft Excel skills.
• Excellent analytical, organizational, and problem-solving abilities.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet established deadlines.

Preferred

• Experience with nonprofit accounting.
• Experience with Blackbaud Financial Edge or similar accounting software.
• Experience supervising or providing day-to-day oversight to accounting staff.
• CPA or advanced accounting credentials preferred but not required.

Knowledge, Skills & Abilities

• Strong technical accounting knowledge and understanding of internal controls.
• Ability to independently research and resolve accounting discrepancies.
• Ability to review the work of others and provide effective guidance.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to communicate accounting information clearly to non-financial staff.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Collaborative and service-oriented approach.
• High level of integrity and professionalism.

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